Office Procedure Questions and Answers

1. A Controlling Officer includes –
(a) An officer entrusted by the Department with the responsibility of controlling the incurring of expenditure and / or the collection of revenue
(b) A Head of Department
(c) An Administrator of a Union Territory
(d) All of the above

2. In terms of rule 4 of GFR, 1963, the following shall not be paid into the Public Account –
(a) Moneys received by or deposited with an officer of the Central / State Government
(b) Revenues or public moneys received by Government
(c) Moneys received by or deposited with the Supreme Court of India or with any other Court (except a High Court) within a Union Territory
(d) None of the above

3. The duties and responsibilities of a Controlling Officer in respect of funds placed at his disposal are to ensure that –
(a) The expenditure does not exceed the budget allocation
(b) The expenditure is incurred for the purpose for which funds have been provided
(c) Adequate control mechanism is functioning in the department to prevent, detect errors and irregularities in the financial proceedings and to guard against waste and loss of public money
(d) All of the above

4. Which of the following sanctions is not to be endorsed to the Audit Officer?
(a) Sanctions of routine nature issued by Heads of Subordinate Offices
(b) Sanctions issued by Ministries / Departments proper and under powers of a Head of Department
(c) Sanctions relating to grant of advances to Government employees
(d) Sanctions relating to payment or withdrawal of GPF advance to Government employees

5. Any loss or shortage of public moneys, departmental revenue or receipts, stores or other property, held by or on behalf of Government shall be immediately reported to –
(a) The next higher authority
(b) The Statutory Audit Officer
(c) The concerned Principal Accounts Officer
(d) All of the above

6. A pensioner is not exempted from personal appearance if he produces a life-certificate signed by –
(a) Sub-Inspector-in-charge of a Police Station
(b) An Inspector of Post Office
(c) A Block Development Officer
(d) A Principal of a private unaided School

7. A declaration of acceptance / non-acceptance of commercial employment within two years from the date of retirement is to be furnished by every retired class – I officer –
(a) Monthly
(b) Half-yearly
(c) Quarterly
(d) Yearly

8. Provisional pension drawn by the Head Office may, if so desired by the pensioner, be paid by –
(a) Bank Draft
(b) Postal Money Order
(c) Cheque
(d) Any of the above

9. A pension remaining undrawn for more than ____ shall cease to be payable by the disbursing officer.
(a) Six months
(b) Twelve months
(c) Eighteen months
(d) Twenty four months

10. A disbursing officer can pay arrears of pension himself, if the amount of arrears does not exceed –
(a) Rs. 5,000
(b) Rs. 10,000
(c) Rs. 15,000
(d) Rs. 20,000

11. A statement of cases of failure to draw pensions, shall be submitted by every pension disbursing officer to the Accountant General concerned every ____
(a) Month
(b) Three months
(c) Six months
(d) Year

12. Which office has been set up under the new scheme for simplification of Pension Procedure for payment of Central Civil Pensions.
(a) Central Pension Accounts Office
(b) Central Pension Accounting Office
(c) Central Pension Payment Office
(d) Central Pension Authorising Office

13. Pension Payment Orders of one District are general filed in ___
(a) One series
(b) In different series
(c) One series with sub-series
(d) Filed as convenient by the disbursing officer

14. Who is authorised to renew Pension Payment Order without reference to the Accountant General –
(a) Disbursing Officer
(b) Head of the Office
(c) Accounts Officers
(d) Administrative Officer

15. On receipt of intimation from the pensioner regarding his / her re – employment / employment, the disbursing officer shall suspend the payment of –
(a) Pension
(b) Relief on pension
(c) Both pension and relief
(d) None of the above

16. The disbursing officer must take special precaution against the fraudulent presentation of claim when a pensioner draws his pension through another person in terms of Rule ___ of CTR, Vol. I.
(a) Rule 357
(b) Rule 358
(c) Rule 359
(d) Rule 360

17. The payment of commuted value of a portion of pension can be made upon the authority issued by the ______.
(a) Accountant General
(b) Pay and Accounts Officer
(c) Head of the Office
(d) Disbursing Officer

18. Provisional Pension / Gratuity are drawn and disbursed by the ____
(a) Pay and Accounts Officer
(b) Head of the Office
(c) Disbursing Officer
(d) Accountant General

19. What is the time period for the disbursing officer to submit the statement of cases of failure to draw pension to the Accountant General –
(a) Every month
(b) Every quarter of the year
(c) Half yearly
(d) Yearly

20. Save as hereafter provided, bill presented by a departmental officer, personal claims preferred by a Government officer and all cheques tendered at the treasury or at an authorised office of disbursement shall be duly receipted for payments and stamped where necessary vide –
(a) Rule 131
(b) Rule 132
(c) Rule 133
(d) Rule 134-A

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21. Bills requiring previous countersignature shall not be presented at a disbursing office before such countersignature has been obtained vide Rule ___ of CTRs, Vol. I –
(a) Rule 141
(b) Rule 142
(c) Rule 143
(d) Rule 144

22. No Government Officer may issue duplicate or copies of bills or other documents for the payment of money which has already been paid, on the allegation that the originals have been lost in terms of Rule ___ of CTRs, Vol. I –
(a) Rule 145(1)
(b) Rule 146
(c) Rule 147
(d) Rule 148

23. 81 Who is the Prescribed Authority with respect to Group – A Officer, to order for a full and complete statement regarding acquired movable and immovable property?
(a) The Government
(b) Head of the Department
(c) Head of Office
(d) Comptroller & Auditor General of India

24. Whether, participation in auction and bidding by a Government servant is allowed, when the auction is conducted by his own Office or Ministry?
(a) It is allowed
(b) It is prohibited
(c) Prior sanction needs to be obtained
(d) Direct participation only is not allowed

25. Whether it is needed to scrutinize regularly the returns submitted by officers of Central Secretariat Service and Cabinet Secretariat Service?
(a) No need to scrutinize regularly
(b) It should be scrutinized immediately after submission
(c) It is to be scrutinized when new items are added in the return
(d) It is to be scrutinized once in two years